Taskjitsu - Product Summary
Overview
Taskjitsu helps keep projects running smoothly by tracking tasks, worker time, and billing information: it is both a task tracking system and a time accounting system, and supports reporting for project management, payroll, customer billing, and task metrics purposes.
Using Taskjitsu enables effective customer problem tracking, ensuring quick issue resolution, transparency, and accountability to both management and the customer. Taskjitsu facilitates efficient use of resources, by highlighting cases where too much time is spent on meetings or rework.
Features
Taskjitsu is a web-based system that tracks tasks from inception to completion, and allows users to report the amount of time spent on each project and task. It includes a convenient timer, in the form of a popup window, greatly increasing the accuracy of productivity reporting.
The system has been in production since 1997, and its features honed to allow the greatest possible ease in entering and editing data. It includes an exhaustive set of features, and is configured for maximum customizability - it is understood that every company is different, and will have different needs within Taskjitsu.
Taskjitsu safeguards the security of all transactions by providing multiple permission levels, configured in each user's individual settings.
Taskjitsu welcomes users with a portal page, from which they can link to the most frequently used features; the navigation bar allows them to perform all other tasks.
Users benefit from Taskjitsu because it helps them manage and account for their time effectively, figure out which tasks need their attention most, and communicate with other works on the same project.
Managers benefit from Taskjitsu because it helps them delegate tasks on a daily and global basis, keep customers happy by meeting deadlines and allowing them to keep track of project status, and balance users' workloads.
Task Tracking
- It is quick and easy to enter and update tasks.
- Tasks are tracked by customer and project, priority, complexity, task state, percentage complete, and deadline, and can be sorted accordingly.
- Each task has both a task description, describing the problem to be solved, and a strategy, suggesting a way to solve the problem.
- The system tracks the time and date when tasks are created and updated, and sends email to the owner, assignee, project manager, and task helpers.
- The system keeps a log of task notes and state transitions, to improve communication among team members.
- Task Workers can update the notes and status of all their tasks at once, effectively performing a master task review.
Time Accounting
- Workers are able to maintain weekly timesheets that track time by project, activity category, and hours per day, can be sorted accordingly.
- Workers can use the fast and convenient lookup mechanism to find project, task, and activity codes while they are entering data.
- Project Managers are able to review and approve timesheet data, and can perform setup and maintenance of Workers, activities, customers and projects.
- The system prevents impossible time combinations, such as having more than 24 working hours logged in one working day for one person.
- The system tracks arbitrary pay periods.
- The system sends reminders to Workers who have not entered timesheets recently, and is increasingly persistent at the end of a pay period.
Reporting
- The system's reports are all web-based, and contain hyperlinks where appropriate to tasks, users, and time periods.
- The system produces reports of hours by user suitable for entering into a payroll program, including total working hours, total leave hours by leave type, total regular hours, and total overtime hours.
- The system produces reports of time by activity, grouped by user, customer, or project, over various periods of time, to aid in software process control.
- The system produces reports showing a summary of all the time a user has worked during the year, broken down by month and by pay period, with summaries of time by project, activity type, and leave taken.
- Viewing and altering timesheet-related information is generally restricted to the Worker and to Project Managers.
- The system can produce a report showing all tasks due in the next few days.
